Senior Director, Finance and Grants Management
Reports To: Chief Operating Officer
Role Focus: Finance & Grants Management
The incumbent leads the finance unit and is the financial spokesperson for the organization, providing operational and programmatic support to ensure ongoing financial health of the organization and directly assisting the Chief Operating Officer (COO) on all strategic and tactical matters as they relate to budget management, cost benefit analysis, forecasting needs, and the securing of new funding.
Essential Duties and Responsibilities:
• Directs and coordinates company financial planning to develop the operating budget. Works with the COO to ensure programmatic success through cost analysis support, and compliance with all contractual and programmatic requirements. This includes: 1) interpreting legislative and programmatic rules and regulations to ensure compliance with all federal, state, local and contractual guidelines, 2) ensuring that all government regulations and requirements are disseminated to appropriate personnel, and 3) monitoring compliance.
• Assists business owners and department heads with budget development and management and reviews performance against budget goals to support achievement of the organization's financial goals.
• Participates in developing new business, specifically: assist the CEO and COO in identifying new funding opportunities, the drafting of prospective programmatic budgets, and determining cost effectiveness of prospective service delivery.
• Oversees the management and coordination of all fiscal reporting activities for the organization including: organizational revenue/expense and balance sheet reports, reports to funding agencies, development and monitoring of organizational and contract/grant budgets.
• Oversees the production of monthly reports including financial statements and cash flow projections for use by Executive management, as well as the Operations Oversight Committee and Board of Directors.
• Oversees all facets of the accounting cycle financial statements, general ledger, bank reconciliations, bookkeeping, and journal entries.
• Oversees all purchasing and payroll activity for staff and participants.
• Develops and maintains systems of internal controls to safeguard financial assets of the organization and oversees federal awards and programs and ensures adequate controls are installed and that substantiating documentation is approved and available such that all purchases may pass independent and governmental audits.
• Trains the Finance Unit and other staff on raising awareness and knowledge of financial management matters.
• Oversees the coordination and activities of independent financial auditors ensuring all audit issues are resolved, and all compliance issues are met, and the preparation of the annual financial statements is in accordance with U.S. GAAP and federal, state, and other required supplementary schedules and information.
• Attends Board and Subcommittee meetings.
• Monitors banking activities of the organization.
• Ensures adequate cash flow to meet the organization's needs.
• Assists in the design, implementation, and timely calculations of wage incentives, commissions, and salaries for the staff.
• Oversees the maintenance of the inventory of all fixed assets, including assets purchased with government funds (computers, etc.) assuring all are in accordance with federal regulations.
• Directs the Grants Management function in fulfilling on reporting requirements as specified in grants.
• Assists in the grant or contract management process, including the preparation of budgets and financial forms and close out documentation. Monitors grant related SOW and spend to grant approved budgets, prepares grant budget revisions, and prior approvals as necessary.
• Manages and prepares the annual proposal for the indirect rate agreement.
• Updates DUNS and SAM registration for federal grant/contract purposes.
• Performs other duties as assigned.
Education and Experience
• Master's in Accounting, Finance, or Business Administration.
• Ten years of finance, budgeting, and accounting managerial experience.
• Seven years in a not-for-profit environment with substantial grant funding, including audit requirements for Federal Awards,
• Five years in an organization with diverse revenue streams and subsidiary relationships.
• Five years presenting financials to Board of Directors and/or an Audit Committee.
• Experience in a small, entrepreneurial, start-up environment.
• The ability to understand, communicate, and execute on the nuances of what is required and what is possible in the finance arena.
• Excellent communication skills.
• Capacity to achieve results through influence rather than authority.
• Ability to effectively prioritize and execute tasks in a high-pressure environment with composure and tact.
• Strong conflict management and resolution.
• Experience in executing initiatives in a multi-stakeholder environment.
• Strong leadership skills.
• Experience dealing with executives.
• Analytical skills.
• Demonstrated ability to synthesize complex or diverse information.
• Ability to be managed by objective.
• Self-starter; "can-do" attitude.
• Energetic with positive energy.
• "Metrics" mindset.
• Proficient knowledge of MIP Fund Accounting and Excel.
Licenses and/or Specialized Knowledge
CPA license preferred
If you want to work for an innovative, dynamic organization where you can thrive utilizing your sound financial skills while making a difference in the world please apply today!
Rhode Island Quality Institute is an EEO/AA Employer.